How to Write a Job Inquiry Email

The desk of a job seeker drafting a job inquiry email.

What Is a Job Inquiry Email?

After scrolling through seemingly endless lists of jobs on hundreds of job websites, you finally come across a job opening that you know you would  fit perfectly.

So you prepare your resume, tailoring it to the specific position, and craft your cover letter to present your skills and illustrate your experience. At this point, all that’s left to do is to send the email and wait for your interview, right?

These days, most job applications are sent by email or through a job-posting website such as Indeed.com or Monster.com. This means that, in addition to sending your resume and cover letter, you’ve got to write a short job inquiry email introducing yourself and stating that the required documents are attached.

But what do you write in the job inquiry email? Haven’t you already said all you wanted to say in your cover letter?

It may seem like a hassle, but it’s important to put in the effort to make your very first impression the very best it can be. Here’s how.

Writing a Job Inquiry Email

As with most business emails, strive to be clear, polite, and concise in your job inquiry email. Your future employer should be able to understand the purpose of the email in the subject line and in the first sentence. Make it clear who you are and which position you’re applying for.

This is especially useful for employers that are hiring for more than one position, as it helps them to keep all their emails organized. Make it as easy as possible for your potential employer to start you on the right track toward being hired.

When writing the job inquiry email, use formal language and style. Try to match the email, however brief, to the tone of your cover letter, showing consistency in your writing.

It may seem obvious, but it’s also vital to ensure that you attach your resume and cover letter to the email and that you inform the reader the documents are attached. Forgetting to add the attachments or communicate what they are is a costly mistake, as potential employers will likely ignore your job inquiry email altogether.

Also note that you should never just copy and paste your resume or cover letter into the main text of the email. It ruins the formatting and can make your beautifully crafted application documents look sloppy. Save them as PDF files first and then attach them to the email.

After introducing yourself, stating the position you’re applying for, and directing readers to the attached documents, end the email with a polite goodbye and restate your name and contact information.

Here’s an example of a well-crafted job inquiry email. You can use it as a guide when writing your own email to a potential employer.

Hello Mr. Fuller,

My name is Jane Doe, and I am applying for the Marketing Assistant position offered by CompanyXYZ.

I have experience in the field of marketing, having graduated with a degree in digital marketing and worked as social media marketer for the past three years. I know you will see that my qualifications make me an excellent candidate for this position.

I have attached my resume and cover letter, as requested. If you have any questions, please don’t hesitate to contact me.

Sincerely,

Jane Doe
111 Queen Street
Portville, ON X3X X3X
Canada
(555) 555-5555

Final Steps

Before you get excited and hit “Send,” be sure to reread the email to catch any mistakes you might have missed. Double-check that the correct documents are attached and that you are sending the job inquiry email to the right email address.

Now all that’s left to do is wait for your phone to ring! If you really want to increase your chances in the job hunt, explore Inklyo’s How to Write a Resume course and discover the difference a professional resume can make.

How to Write a Cover Letter

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