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Sources for Online Editing Jobs

Sources for Online Editing Jobs

A guide to different places to find online editing jobs

Sources for Online Editing JobsAre you an editor looking for work? Searching for places to find online editing jobs? Well, you’re in luck, because job seekers are no longer restricted to traditional job-seeking methods. These days, one way (if not the main way) to find online editing jobs is to search the wonderful World Wide Web. You can take advantage of numerous resources to find online editing jobs. You can look for job openings posted on company websites, search different employment websites, and connect with others in the editing field via online networking sites. Creating profiles on networking sites and connecting with everyone you know can be very beneficial when you’re trying to find online editing jobs.

Many websites and job boards specialize in writing and editing. For example, you will want to check out the following sites when trying to find online editing jobs. (Keep in mind that some sites require fees/registration/membership.)

  • bookjobs.com: The purpose of this website is twofold. It provides a centralized place for jobseekers to research available positions in publishing, and it provides basic information about the book publishing industry as a whole. You can search for jobs and internships, find out about recruitment events and publishing organizations, find publisher profiles and publishing programs, and learn commonly used terms.
  • publishersweekly.com: This website provides information about the publishing industry and authors, reviews, a self-publishing service, links to blogs, and a job zone that lists jobs (job title, employer, post date, location, and more specific job details).
  • publishersmarketplace.com: This is a dedicated marketplace where publishing professionals can find critical information and unique databases, find each other, and learn how to do business better electronically. You also can browse a listing of job openings.
  • writejobs.com: This website is courtesy of Writers Write, Inc., which provides a network of professional websites covering books, entertainment, gaming, media, publishing, and writing. The site allows you to:
    • view only freelance positions
    • view only journalism, media, and magazine jobs
    • view only medical writing/editing positions
    • view only book publishing industry jobs
    • view only technical writing/editing positions
    • view only jobs where telecommuting is considered
  • ed2010.com: Ed2010 is a community of young magazine editors and others interested in this career who want to learn more about the industry in order to land top editing and writing positions at magazines. On this site, you can find blogs, advice, resources, a message board, and job listings. The latter includes job titles, employers, locations, post dates, descriptions, and sometimes contact names.
  • journalism.berkeley.edu: This is part of the Berkeley Graduate School of Journalism’s website. You can find a listing of jobs and internships (titles, locations, post dates, application deadlines, descriptions) in journalism, including editing and proofreading jobs in the United States.
  • copyediting.com: The Copyediting: Language in the Digital Age website is all about the copyediting profession. A job board lists various jobs in editing.
  • mediabistro.com: Mediabistro is the leading provider of jobs, news, education, events, and research for the media industry. Its mission is to help media professionals succeed and grow in their careers by providing opportunities to acquire new positions, knowledge, skills, and connections.
  • journalismjobs.com: JournalismJobs.com is the largest and most-visited resource for journalism jobs. It receives between 2.5 million and 3 million page views a month.
  • ihirepublishing.com: This site, part of the iHire job network, is for finding jobs in the publishing industry. You can register for jobs by title or location or search the list of “featured jobs.” The listings are updated daily, and there are thousands of them. There is also an option to upload your résumé, which might speed up your search for editing jobs online.
  • mastheadonline.com: This site provides news, job listings, and information about the Canadian magazine industry.
  • staffwriters.com: StaffWriters has been providing communications professionals with opportunities for more than 15 years.
  • sunoasis.com: Sunoasis Jobs uses the Internet to provide job postings, leads, and links to connect you with opportunities.

In your quest to find online editing jobs, also make sure to check out job boards such as Monster, Simply Hired, Indeed, and CareerBuilder. Consider joining professional associations, such as the Editors’ Association of Canada, the Society for Editors and Proofreaders, or the Society of Editors. You can network via these sites and make useful contacts. This can also be a good source for finding online editing jobs.

Get ready, get set, and go find online editing jobs!

If you are an editor trying to find an online editing job, use this brief guide to help in your search. Just remember that patience and perseverance will pay off. A challenging and fulfilling editing career awaits you.

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Careers in Editing

Careers in Editing

A guide to help you discover careers in editing

Introduction

Careers in EditingSo you love working with the English language and want to be an editor. You may be familiar with all the different levels of editing. Your degree might be in English, journalism, technical writing, robotics, or the culinary arts. You might be freshly out of university, or you might be looking for a career change. You may have taken an online editing course to hone your editing skills. With your certificates and letters in hand, you’re ready to take the plunge and join the world of coffee addicts and serial-comma enthusiasts (and critics). But before you become “Tracked Changes–happy,” you have to know where to find these careers in editing.

Editing career options

When people think about careers in editing, the traditional publishing house or company tends to come to mind. You know the type of publishing house: the one in which Elaine Benes was reprimanded for using too many exclamation marks. However, if your plan is to become even an assistant editor at a publishing house, you will need at least three to five years’ experience as an editor. Not to worry, though. In reality, many careers in editing are available to you.

We live in a tech-savvy universe, with new skills and gadgets continually emerging. There are independent editing boutiques that offer both editing and proofreading services. These independent companies utilize a very powerful tool, the Internet. They offer a wide range of editing services, such as technical and scientific documents destined for prestigious journals, English as a second language (ESL) documents, fiction and nonfiction manuscripts, and academic papers for native English and non-native English writers and speakers alike. Scribendi.com is one such editing agency. A completely online-based company, it has both in-house and freelance remote editors.

Freelance editing is one of those dream jobs that university graduates may foresee themselves doing. The ideal (stereotype or not) could involve an editor wearing pajamas and slippers all day as he or she happily edits the next big thing in Icelandic poetry. While freelance editing has more freedom than working in a publishing house (you can set your own hours, for instance), it is not something to jump into without a monthly budget and a business plan. At first, freelance editors will probably need to have a second job to earn their bread and butter income.

While many freelance editors stalk freelance editing boards to find their big break, there are more proactive ways to secure a client. Instead of waiting for work, go out and find it. One way to do this is to research all the companies in your area or beyond. See if there are any job openings on these companies’ websites. If not, don’t hesitate to make a cold call. Remember, though, that careers in editing are highly competitive. Flat cover-letter introductions will not help you in your job search. Be creative. Hook the hiring manager with a unique, attention-grabbing introduction. This can work wonders.

Even after you’ve landed your first freelance gig, it could be a long time before you can purchase that car you’ve been eyeing. After a year or two, however, your hard work can start paying off.

Income levels

Careers in editing have varying income levels. Location, years of experience, freelance versus full-time in-house editing, and the types of editing or proofreading all play a role in an editor’s wage. American editors tend to have a higher salary than their Canadian counterparts. The government of Canada’s Wage Report offers a comprehensive list of low, middle, and high wages for editors by province. Quebec and Alberta have the highest wages on this scale. Nova Scotia, New Brunswick, Newfoundland, and Labrador have the lowest wages, at $10 an hour. Ontario and British Columbia are middle of the road, at $14.50 an hour. As more and more companies outsource their editing needs, more online editing work and careers in editing should become available. Rates of pay are intrinsically related to the demand for services.

Job satisfaction

Like income, job satisfaction depends on varying factors. Being an editor can be extremely rewarding. While most editors don’t receive recognition for their invaluable services, they are like word doctors. They know how to fix any document: résumés, manuscripts, cover letters, business reports, and academic papers. Their meticulous attention to detail might help an unemployed individual secure a new job or help a potential Ph.D. student get a research article published in a science journal.

However, with such responsibilities, editing can be an extremely stressful career. Most careers in editing involve long hours, heavy workloads, and strict deadlines.

Conclusion

Numerous careers in editing are available to the discerning editor who knows where to look for work. While pay rates and job satisfaction vary depending on the circumstances, editing is a fulfilling career choice for the right person.

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The Most Common Grammar Gaffes That Sneak into Resumes

A crumpled resume.

A crumpled resume.Resumes can be tricky. They must be detailed, but concise; assertive, but not presumptuous. Not only must the facts be there (and be correct), but your lists and sentences must also be error-free. In fact, proper spelling and grammar are almost as important—if not more so—than the information presented in the resume itself. This is because although you may have the education and qualifications for a certain position, inconsistency, a lack of attention to detail, and an inability to handle such an important document with care could speak volumes about your potential as an employee. Proper spelling and grammar may seem insignificant, but they are the most important aspects of any resume.

Here are ten of the most common spelling and grammar gaffes that sneak into resumes:

1. Inconsistencies

Many elements of a resume can be inconsistent, including anything from lists to tenses, spellings, font sizes, and styles. As with every piece of writing, consistency throughout is crucial. Inconsistencies in your resume make you look sloppy and can confuse your potential employer. To avoid this problem, take a few extra minutes to make sure that your resume is clear and consistent.

2. Incorrect hyphenation

This can mean a few things: words are supposed to be hyphenated but aren’t; words aren’t supposed to be hyphenated but are; compound adjectives are incorrectly hyphenated; or the wrong form of punctuation (an en dash or an em dash) is used instead of a hyphen. If you’re unsure about whether a word is hyphenated or if you need to use an en dash or an em dash, try doing a quick Google search for the information. Better yet, you could sign up for GrammarCamp, an innovative online grammar training course, to help you along the way.

3. Forgetting to include important information

This one seems pretty basic, but you’d be surprised by how many people actually forget to include important information or details in their resume. Whether it’s the title of a position, the name of a degree, or a graduation date, the details must be there. If they’re not, your potential employer will be left hanging and confused and will not hesitate to discard your resume.

4. Not spelling out acronyms upon their first use

As a general rule, in any type of writing, all acronyms should be spelled out upon their first use, followed by the acronym in parentheses. This way, the person reading your resume will know exactly what you’re talking about when you use a particular acronym.

5. Writing too much—or not enough

This one goes both ways. Some people write too much, failing to be concise, while others barely write enough for the reader to know what they’re talking about. A fine balance must be struck between being concise and including enough information. Write as if the person reading your resume knows nothing about your background (because they likely don’t). Pay attention to detail, and make sure to include information that is most relevant to your desired position. Another tip is to keep your resume to one or two pages. If it’s longer than that, your potential employer could lose interest.

6. Using sentence fragments without having a complete thought

A sentence fragment isn’t really a sentence at all—it’s a group of words that look like a sentence but can’t stand on their own because there is no independent clause. To be a real sentence, there must be both a subject and a verb. If either of these are lacking, you have a sentence fragment.

7. Lack of parallel structure

This one is quite common. Parallel structure means using the same pattern of words to show that two or more words or ideas are of equal importance. Doing so in your resume will help the employer understand what you are saying.

8. Improper capitalization

This one’s a no-brainer. Make sure that names, places, schools, scholarships, certifications, and other proper nouns are all spelled and capitalized correctly. This is probably one of the easiest mistake

s for a potential employer to spot, but it is also the easiest to get right the first time.

9. Contextual spelling errors

A contextual spelling error is an error in which the wrong word is used but is spelled correctly. Your spell-checker often misses this as an error, so be extra careful in your word choice.

10. Failing to write entries in reverse chronological order

This one is usually an easy fix: just make sure that your most recent education and experience is listed first. Your earliest education or experience will be last. This makes it easier for potential employers to glance at your resume and quickly see what degree you just earned, or where you’re currently working. The most recent information is typically the most relevant, so it should be listed first.

How to Write a Resume

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The Pros and Cons of Being a Freelance Editor

The Pros and Cons of Being a Freelance Editor

The Pros and Cons of Being a Freelance EditorThere are many reasons for choosing to be a freelance editor: maybe you were laid off from your staff job, want to be your own boss, or wish to take your editing career in a new direction.

As with any decision, however, there are advantages and disadvantages to becoming a freelance editor. This list of pros and cons should help you decide if the freelance editing life is for you.

Three reasons for becoming a freelance editor

1. You can work anywhere.

As a freelance editor, you never need to run for the bus again, or get stuck in traffic, unless you’re on your way to the airport to spend the next three months working from a beachside villa!

You can work as an editor anywhere: in your living room, in your kitchen, or in your garden shed. You can even stay in your pajamas. You can also decide where that living room, kitchen, or garden shed will be: a Greek island, a Paris attic, or your own home.

The Internet and a lightweight laptop are certainly useful, but you can find the Internet pretty much anywhere these days—even on an African safari. And you don’t need an expensive, top-of-the-range laptop for editing. Still, a new computer would be a great investment for your new, freelancing life. Treat yourself.

2. You can work anytime.

Not a morning person? No problem. When you work as a freelance editor, you can choose your own hours. Sure, you’ll have deadlines, but it won’t matter to your client if you do the bulk of the work before lunch or while having a late-night snack at your desk.

You can even decide how many hours a week you want to work and whether you spread it out over five or six mornings or choose to cram 40 hours into three days.

As long as the client gets the job back on time, you can work whenever you want.

3. You can specialize.

When you work for a boss, you often have to edit whatever lands on your desk. One day it’s the annual report, the next it’s a memo to the sales department.

However, as a freelance editor, you can decide on the type of work you want to do. You could decide to only edit academic manuscripts and then only those on fluid mechanics. You might enjoy editing textbooks, as long as it’s not math. You can choose.

Editing in a specialized field will also help you stand out from the crowd and find a specific type of client.

Now let’s look at some of the disadvantages of becoming a freelance editor.

Three reasons for not becoming a freelance editor

1. It’s difficult to find clients.

Getting started as a freelance editor can be difficult. Some people build up a list of clients before they give up their staff job, but many people begin their freelancing career from scratch, or with only one or two clients.

It can take a lot of work to build up a reliable client list, but these days, there are also opportunities to work for online editing companies, specialize, as mentioned above, or even take time to brush up on your skills by taking an online editing course.

2. Your income is unpredictable.

Many freelance editors go through dry spells when the jobs aren’t coming in as fast as they used to. There may even be times when you’re getting more work than you can handle.

Hopefully, the two balance out over the course of the year, and those busy months can see you through the lean times.

If not, you can still use your time productively. Take the opportunity to look for new clients, refresh the look of your website, or take an online proofreading course to develop and expand your skills. The important thing is to keep busy.

3. You need a lot of discipline.

The threat of the sack or a cut in pay is often motivation enough to get out of bed and make your way to the office. But if you have no boss, who’s going to tell you to get to your desk and get the job done?

When you work as a freelance editor, it can be a struggle to find the discipline to sit down every day and get started.

It can help to develop a routine or talk with others in the same position. There are many forums and online discussion groups where other freelance editors can help you through those difficult days. They might even give you some tips for new clients.

The life of a freelance editor isn’t always easy, but it certainly has its advantages.

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How to Learn Editing and Improve Your Career Opportunities

How to Learn Editing and Improve Your Career Opportunities

A good editor always has work. If you love language and have a good eye for detail, you could have a secure future as an editor.

How to Learn Editing and Improve Your Career OpportunitiesThese key steps explain how to learn editing and will help you develop your career as an editor.

Ask how to learn editing from editors

The best people to give advice on how to learn editing are, of course, editors. You could contact a copy editor at your local newspaper or a nearby publishing company and ask if he or she would be willing to answer a few questions on how to learn editing, either in person or by mail.

You can also find editors on social networking sites, such as LinkedIn, which also has several groups for editors. They were all in the same position as you when they were starting out, and most will be happy to answer your questions.

Many professional editors also have blogs and will gladly respond to questions on how to learn editing. They often post about the ups and downs of their work and give a realistic picture of what a career as an editor is like.

Just remember that there is no single career path to becoming an editor, and every editor will have a different story to tell. So speak to as many editors as you can, and try to take away at least one solid piece of advice from each.

Be prepared to study

An increasing number of universities offer courses in editing. Many editors have a degree in literature, English, or journalism, but you don’t need formal qualifications to become an editor. A good basic knowledge of English is enough to get started.

If you still don’t have the confidence to begin editing training right away, you can brush up on your language skills by taking an online grammar course. You can revisit all those spelling rules, verb tenses, and punctuation marks without the pressure of having to complete the course within a set amount of time.

An online course can also allow you to learn at your own pace. If you register with EditingCamp, you will have lifetime access to an editing course you can take at home.

Gain experience

While many courses can teach you how to learn editing, and advanced courses can help you develop as an editor, the best way to improve your skills is to actually do the job.

Practice will definitely help you become a better editor, and good editors are highly sought after and can demand high salaries.

It can take some time before you are able to compete with the very best editors, but don’t be disheartened. Almost any business that works with written text—book publishers, newspapers, magazines, universities, businesses, charities, website developers—has to employ an editor at some point.

You can discover more about how to learn editing in an entry-level position, such as an editorial assistant. Or, if you prefer to work freelance, you could try working for an online editing services company to build up your experience.

Proofreading is also a great springboard to a career in editing. You can take online proofreading courses focused on the specific skills needed to be a proofreader, and, even if your editing career takes off, you can always offer clients proofreading as an extra service for another source of income.

The learning never stops. The very best editors are always wondering how to learn more about editing and looking for new ways to develop their skills.

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How to Get an Editing Job

How to Get an Editing Job

A simple guide to help you get an editing job

Do you want to work as an editor but need some information about how to get an editing job? Well, you’ve come to the right place!

Experience counts

Now, first things first: Although notHow to Get an Editing Job absolutely necessary, it would be helpful to have a university degree in something like English, journalism, technical communication, or publishing. And beyond your love of language and reading, attention to detail, and overwhelming urge to improve communication, you need some practical experience. This can be extremely helpful in your quest to get an editing job. If you don’t know where to start, the simple answer is just do it. Put the word out and offer to edit anything you can get your hands. Experience is always greatly valued by employers. Another way to gain experience is through internships (search web sites such as bookjobs.com). They are also good jumping off points for getting advanced editing jobs.

Education matters

Another excellent option is to take online training courses in the areas in which you want to specialize. For example, there are online grammar training courses that will improve both your written and spoken English. As well, you could look into online editing training or online proofreading training courses that will allow you to hone your skills and make you more marketable to freelance websites. These online courses—offered by Scribendi.com, the world’s leading online editing and proofreading company­—are comprehensive and offer an interactive experience with games and quizzes to help you retain what you learn. Completing this kind of training can give you a boost when trying to get an editing job.

Online resources

There are also numerous other online resources you can take advantage of when you start planning how to get an editing job. For example, look for job openings posted on company web sites and search the different employment web sites. Scour job boards that specialize in writing and editing—these can provide a multitude of clues as to how to get an editing job. You can also narrow your search to specific geographic locations.

Be direct

Try using the traditional direct approach when determining how to get an editing job. Make a direct contact action plan, starting with a list of organizations for which you might like to work. Next, find the appropriate contact person and get in touch. The goal is to meet the person with the hiring power. You can also contact employment agencies and search the classified ads.

Network

Networking—either traditional or online—is also a great way to help you get an editing job. In fact, the Milwaukee-based staffing company, Manpower Group, states that networking is still the best way to get a job. Creating profiles on networking sites and connecting with everyone you know in the fields of editing, writing, and publishing can be very beneficial.

Join in

Do be sure to join a professional association, such as the Editors’ Association of Canada, the National Association of Independent Writers and Editors, the Society for Editors and Proofreaders, the American Society of Magazine Editors, or the American Copy Editors Society. Not only is this a great way to keep up with industry news, but these associations also post national and regional job opportunities and provide useful information on how to get an editing job.

Sell yourself

Whatever method you use when deciding how to get an editing job, make sure you learn how to write a resume so that your skills are highlighted correctly. This is the basic building block for landing a job and making money doing what you love. Before you begin, list all the details you think are relevant. Provide a summary of your qualifications, details of your editing experience, and your educational background. List any professional organizations you belong to and any editing seminars or workshops you have attended.

Have you ever considered editing for an online editing and proofreading company? Check out the infographic Free Your Freelance with Scribendi.com to learn about the advantages of this type of work.

Ready, set, go…

Use these tips for how to get an editing job and prepare to be employed! Apart from the opportunity to correct mistakes, improve communication, and learn, you will also encounter interesting situations, exciting challenges, and fascinating people.

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Having a Book Editing Career

Having a Book Editing Career

A guide to landing a book editing career

Having a Book Editing CareerThere are many different types of editing jobs in many different industries. From academia to film, and broadcasting to publishing, editors are necessary to ensure quality output. In the publishing industry, editors can play various roles, including those of executive editor, acquisitions editor, developmental or content editor, and copy editor.

As a book editor, how do I fit into the publishing process?

The importance of good book editing should not be underemphasized. Some people think that good writers don’t need editors. This is a myth. All writers and all books require editing (and several rounds of it). The book industry consists of efficient linkages between its different components, a critical one of which is the book editor. You must keep in mind that without good book editing, there would be a missing link in the publishing process.

As a book editor, you must not only be able to wield a red pen but must also be able to critique in a positive way and explain the rationale for the changes that you suggest. You must be able to consider and critique the overall structure of a book while keeping its intended purpose and audience in mind to edit the text for clarity, consistency, style, and readability. You must have a thorough understanding of the different stages of book development in order to help authors ultimately produce a book that will sell in today’s uber-competitive market. This means you must be familiar with the various aspects of the book industry. In particular, you must know what sells and know how to tweak text to help sell books.

What skills do I need to embark on a book editing career?

To be successful in a book editing career, you must have strong communication, interpersonal, analytical, business, and organizational skills; an excellent command of language and grammar, and the ability to work under pressure and meet deadlines.

How do I begin a book editing career?

No single educational or occupational path leads to a book editing career, but most people in this line of work tend to have a number of things in common, such as a love of language and reading, a great respect for authors and what they are trying to achieve, attention to detail, and a university degree. To be a book editor, you must understand the various genres of writing, as well as the ins and outs of the publishing industry. While a university education is not always required for book editing career, it would be well worth considering getting a degree in English, with a focus on writing and publishing. There are also many postgraduate publishing programs in Canada (e.g., the Master of Publishing program at Simon Fraser University, the Book and Magazine Publishing program at Centennial College, the Publishing program at Ryerson University, and the Creative Book Publishing program at Humber College) and in the U.S. (e.g., the Publishing and Writing degree at Emerson College, the Columbia Publishing Course at Columbia University, and the MS degree in Publishing at New York University). There are a number of online editing courses to jump start your book editing career.

When you are just starting out, it is critical to get practical experience. Try working at your university newspaper or editing other students’ essays. Join professional associations, such as the Editors’ Association of Canada, the Society for Editors and Proofreaders, or the Society of Editors (these often have student rates). You can network via these sites, make useful contacts, and keep abreast of job openings for those interested in book editing careers. Seek out internship opportunities; this kind of experience will be impressive on a resume and might lead to an entry-level position (see the article “Entering the Book Publishing Industry: Negotiating the Three Phases of Arts Internships“). Experience in the publishing industry is greatly valued by employers, so internships and/or entry-level jobs are good jumping off points for a book editing career.

If you are serious about a career in book editing, be sure to check out the available resources, such as Editing Fact and Fiction: A Concise Guide to Book Editing by Leslie T. Sharpe and Irene Gunther, the ebook Become a Book Editor by Jodi L. Brandon, and the e-book The Editorial Department by Britanie Wilson and Jeremy Lucyk.

We hope that you have a successful and satisfying book editing career!

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The Ultimate Resume Checklist

What to Include in a Resume

The Ultimate Resume ChecklistIf you’re reading this article, then you’re probably also in the process of applying for a job. In that case, you’ve found the right place! Here at Inklyo, we know that even the mere thought of creating your resume can be daunting, so we’re here to help. Resumes do take time and patience, but if you’re equipped with the right tools and resources, you’ll have no trouble breezing through the resume writing process . . . and who knows, you might even have fun along the way! This resume checklist will discuss what to include in a resume and will focus on the following topics:

  • Sections (or headings) to include
  • Information to omit
  • Design elements
  • Spelling, grammar, and punctuation
  • Additional tips to make your resume stand out and help land you that dream job

The Resume Checklist

Feel free to read this checklist as you’d like—from beginning to end, or just the sections that pertain most to your resume writing needs. You could also skip ahead to the point-form infographic if you’re looking for a quick guide to use when reviewing a resume that has already been written. We do, however, suggest reading through the tips to the end—you’ll find some great advice that will really take your resume, and resume writing skills, up a notch!

What to Include

✓ Contact information. Full name, address (street name and number, city, state, and zip code), phone number (home or cell; choose the one you use most often so it’s easier to reach you), email address (keep it professional), and a link to your LinkedIn profile (if you have an account; optional). Depending on your industry, you can also include a link to your professional website (if you have one) or a portfolio of your work.

 Summary. A few brief but comprehensive sentences at the top of your resume highlighting how your skills and accomplishments will benefit the company you are applying to. Try to match this information with the qualifications outlined in the job description.

Relevant knowledge and skills. A concise bulleted list of your knowledge, skills, and attributes that apply to the position at hand.

Work experience. A comprehensive summary of your work history from the past 10 to 15 years. These must be listed in reverse chronological order, which means listing the newest positions first. For each job, include the company name, your position, the dates you worked there (months and years), and a few bulleted points outlining your duties and accomplishments in your role.

Education. Also list your education in reverse chronological order. Unless you’re in high school, it is not necessary to include your secondary education. Rather, focus on your post-secondary education (university and/or college).

Volunteer experience (optional). List any volunteer positions you have held, especially if they’re relevant to the job you’re applying to.

  Industry-specific extras (optional; list each under its own heading). Licenses and Certifications, Publications, Professional Affiliations, Professional Memberships, Awards and Recognition, Portfolio

What to Omit

Non-job-related social media profiles. This includes Facebook, Twitter, Instagram, and Google+.

A “Career Objective” section. Instead, write a summary that explains why you’re qualified for the position and what makes you the best candidate.

A “References” or a “References Available upon Request” section. If a potential employer needs references from you, they will contact you.

Pictures, tables, graphs, or charts. They are unnecessary and will cause confusion for both readers and applicant tracking systems (ATS).

Gender, age, or marital status. These personal details are not necessary to include, as employers are not allowed to make decisions based on an applicant’s status.

A photo of yourself. Save this for your LinkedIn profile, and make sure it’s professional looking.

Fraud, padding, and exaggeration. Don’t lie!

Clichéd words. Avoid words such as try, love, seasoned, experienced, creative, and innovative. Many of these words are vague, over-used, or have lost their strength. Focus on showing your skills rather than telling about them.

Design Elements

Document type. Unless the employer asks for a specific format, prepare your resume as a Word document (.doc or .docx). Word documents, as opposed to PDF or other file types, are the most common and are, therefore, the easiest to be emailed/attached, opened, and read.

Format. Write your work experience and education in reverse chronological order. This means listing your positions from the newest to the oldest.

White space (or negative space). This refers to margins (the areas between the main content and the edges of the page), gutters (the vertical space between columns), and the spaces between lines of type and graphics or figures. Having a balance between white space and content will keep your resume from looking cluttered while drawing the reader’s eye to certain sections.

Font style, size, and color. Use a font that is easy for both ATS and a real person to recognize: Arial, Calibri, Verdana, Times New Roman, Georgia, Lucida, Tahoma, or Trebuchet—these fonts were designed for the web. The font size should be between 10 and 12 point, and the color should be consistent throughout (black).

Margins. Use 1-inch margins all the way around your resume. This will ensure that no information gets cut off if a paper copy is printed and that no information will be lost to ATS if it falls outside the margin.

Spelling, Grammar, and Punctuation

Attention to detail. Spelling and grammar are important indicators of a candidate’s attention to detail; they highlight defects rather than spotlighting qualities. It is nearly impossible to recover from spelling errors on your resume.

Action words. Use words that convey action, such as advised, examined, oversaw, prepared, resolved, and compiled.

Consistency. Be consistent with your punctuation throughout. This includes putting periods at the end of complete sentences, using only single or only double quotation marks, using the serial comma, and using only straight or only curly quotes.

Acronyms. Always make sure to spell out any acronyms in full upon their first use.

Editing. Make sure to take the time to thoroughly edit and proofread your resume. Even the smallest spelling mistake can have a disastrous effect, so pay extra attention when reading through your resume. You may even want to use a professional editing service such as Scribendi.com to have an extra set of professional, discerning eyes catch any errors you may have missed. Editing is crucial for two reasons: 1) ATS software will miss important keywords and phrases if they’re spelled incorrectly, making your resume more likely to get rejected and 2) A hiring manager who sees mistakes in your resume won’t take you seriously and will think you are lazy, which also makes it more likely for your resume to get rejected.

Punctuation. Make sure to use punctuation marks properly. Know the difference between a hyphen (-), an en dash (–), and an em (—) dash; when and how to use a semicolon (;); how to properly use a comma (,); and how a period (.) should be placed at the end of each complete sentence.

Capitalization. Capitalize words correctly. Do capitalize names; proper nouns; names of cities, states/provinces, and countries; languages; company names; brand names; and months. Do not capitalize job titles (unless they come before a name); college/university majors; important-sounding career words that aren’t proper nouns; seasons; or directions.

Bonus Tips for an Outstanding Resume

Customization. Tailor your resume specifically to each job that you apply for. This means incorporating words and phrases from the job description—as they apply to your skills and experience—directly into your resume. Try to put most of these words and phrases in the top-third of the first page of your resume.

Template. Stay current and use a modern and professional resume format, but avoid using a template. A template will make your resume look too generic, and it won’t stand out to a potential employer.

Pronouns. Don’t use third- or first-person pronouns. For example, instead of saying “Annie prepares” or “I prepare,” just say “Prepare.”

Email address. Make sure your email address is professional and appropriate, and avoid using a nickname. Think john.smith@email.com as opposed to crazyjohnny27@email.com.

Metrics: Include performance metrics to show exactly how you helped the company. This could mean percentages, dollars, percentages, or time frames.

Keywords. Include industry keywords in your resume, but not too many.

Cover letter. Supplement your resume with a cover letter, especially if the job description calls for one. If you don’t include this important document when it’s asked for, it’s highly unlikely that the hiring manager will even look at—let alone consider—your resume, regardless of how qualified you are for the position.

Quick Reference: Resume Sections

If you’re a bit unsure about how to structure your resume to include all the required information, here’s a tool you can use to guide you. This isn’t the only way to structure a resume, but it’s a great starting point from which you can expand and personalize as much as you want.

Resume Section

Where Is It?

What Does it Tell the Reader?

Main Header (Name and Contact Information)Very top of first pageTells the reader your preferred name and the best ways to contact you
SummaryTop of first page, under main headerExplains why you’re qualified and sums up why you’d be the best candidate for the job
Knowledge and SkillsTop third of first page, beneath SummaryTells the reader how your knowledge and skills match those required by the position
Work ExperienceMiddle of first page, beneath Knowledge and SkillsExplains how your professional achievements could benefit the company you’re applying to
EducationBeneath Work ExperienceShows the reader whether you meet the educational   requirements for the position
Other InformationBeneath EducationShows how your other assets would be beneficial to the role being applied to. Examples include volunteer work, additional honors or completed courses, etc.

Infographic

If you’re looking for a quick reference to use when writing or revising your resume, the following infographic provides a point-form version of this article. Go over this checklist before sending your resume out to potential employers.

Resume Checklist Infographic

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Conclusion

So there you have it—the ULTIMATE resume checklist. Comprehensive? Yes. Helpful? We hope so! Now that you’ve read through the resume tips outlined above, you should be confident in creating an outstanding resume that’s up to date, modern, and exactly what your potential employer wants to read. You now know exactly what to include in your resume and what to avoid, how your resume should be designed and formatted, and how to put it all together. But before you send it off, make sure to edit, edit, edit! Using an editing service like Scribendi.com will ensure your resume is error free so that you land that dream job.

Take these tips, apply them, and share them with your friends! There’s nothing better than that sense of accomplishment you feel after completing something you worked really hard on, and that’s what we want to help you achieve. Best of luck!

How to Write a Resume

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5 Types of (Not So) Professional Emails You’re Sure to Encounter

Types of (Not So) Professional Emails

Types of (Not So) Professional Emails Coffee brews, keyboards click, and professional emails fly. Office life is one of constant correspondence, sometimes even with people you could reach out and swat if the desire struck—which, undeniably, it does from time to time (especially when you find yourself the recipient of one of these five common—and irritating—types of professional emails.

1. The “I don’t want to bother you, but…”

What it looks like: Someone asking very politely for a favor.

What it really is: A desperate, clinging, last-ditch cry for help.

RE: A Quick Favor

Hi Kathryn,

How are you? How’s the reboot going? I hope you’re not too busy. How are the kids? I hope everything is well. I’m so sorry to do this to you, but I could really use your help with the project I’m working on. I really thought I could complete it by the 12th, but it wasn’t until I really got going that I realized how massive of a project it really was. If you could help me out, I would really appreciate it. I’ve attached a spreadsheet with the tasks that still need to be completed—could you please let me know if you’re available to take on any of these tasks? Thank you so much! I can’t tell you how big of a help it would be. I don’t think I could do this without your help. Just let me know as soon as you can how many tasks you’ll be taking on. You’re amazing. I’ll be in my office until 3, so feel free to pop by with any questions you may have. You’re the best!

Gratefully yours,

William

2. The short (and not-so-sweet) request

What it looks like: A quick email including a brief instruction about something important.

What it really is: A very clear message that somebody (you know who you are) has done something unacceptable.

RE: Holidays

All time-off requests for July must be submitted by this Friday. Requests received after this will not be processed. Don’t even bother asking. Thank you.

3. The TMI and then some

What it looks like: A professional email about something office-related.

What it really is: Thinly veiled office gossip.

RE: Tuesday’s Meeting

Hey Heather,

I’ve been asked to send you the minutes from Tuesday’s meeting. I’ve attached them to this email. In case you haven’t already heard, the meeting was an absolute disaster. Julie threw a fit about the late reports, and I thought that Erica was going to lose it when Julie accused her of “not caring” about the completion of that competitor analysis. It was pretty intense. I don’t want to name any names, but let’s just say that a certain IT guy probably won’t be writing code for very much longer, if you catch my drift. It’s probably lucky that you missed it. Don’t worry, though—I’ll get you up to speed when we go out for drinks on Saturday. That’s if Bryan agrees to take care of Koen while I go out. If not, Ko will have to come with us. We may have to reconsider the bar scene. Anyway, here are the minutes. See you at lunch!

Kim

4. The “Ha-ha, I’m not here”

This dog is appalled at an unprofessional email he just received.What it looks like: A polite out-of-office message.

What it really is: A co-worker bragging about the fact that he or she is on vacation while you are stuck at work sending emails.

RE: Out of Office

Thank you for your message. Unfortunately, I am out of the office, and will be until June 26th. If you have an urgent need to contact me, please stop, think, and remember that there is literally no such thing as an “urgent” Human Resources matter. You may consider contacting my assistant, Karen, who—for the next three weeks—will be taking on five times her regular amount of responsibility and receiving absolutely no compensation for this extra work. Thank you.

Kindest regards,

Sarah

5. The passive-aggressive “You’re wrong”

What it looks like: A helpful, professional email containing important information.

What it really is: A claim on professional territory—a metaphorical lifting of the leg, if you will.

RE: Memo Color

Hello Taylor,

I was just going over last week’s meeting minutes, and I noticed that some concern was voiced over the color of paper the memos have been printed on lately. Of course, I understand this concern, as memo color is a very important office issue that needs to be properly addressed. The minutes state that you personally suggested the memos should be printed on pink paper. While I agree with you that, aesthetically, pink would absolutely be the ideal memo color, I regret that I must be the one to inform you that such a color does not comply with our company’s policy on memos. I’ve attached a copy of our memo policy to this email; as you will see, this policy clearly states that all memos must be printed on yellow paper. Luckily, this is the measure I have been complying with during my five-year tenure as the company’s official memo printer. So we really dodged a bullet there. I hope that clears up any confusion you may have had about the memo paper color. Thank you.

Yours,

Mary

Conclusion

These examples may be a bit on the extreme side, but I’m sure we can all think of a time when we’ve received a professional email that was just a little off in tone. If you’re worried about accidentally sending a professional email like one of the five shown above, you may want to consider checking out a professional editing service before hitting the Send button. When it comes to communication, it’s often better to be safe than sorry!

 

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How to Perform a Social Media Cleanup Before a Job Search

How to Perform a Social Media Cleanup Before a Job Search

How to Perform a Social Media Cleanup Before a Job SearchPerforming a social media cleanup has become an important part of the job search process. Whether you realize it or not, what you post online becomes part of your personal brand, and those pictures from that one summer camping trip you barely remember from your early 20s can come back to haunt you. Potential employers can and do check job candidates’ personal social media accounts, making social media etiquette an important factor to keep in mind. How you are portrayed online can affect an employer’s impression of you before you even meet face-to-face.

To begin a social media cleanup, run a Google search on yourself to see what a potential employer might find. It is likely that your various social media accounts will appear, which employers will look at to gain more insight into your personality, opinions, and lifestyle. This is where understanding how to present yourself professionally via personal branding and social media etiquette is important. Note: if you aren’t willing to change your online habits, consider changing your privacy settings to hide your activity.

Twitter

What to remove

Everyone needs to rant sometimes, and Twitter has become an outlet for many peoples’ pet peeves, strong opinions, and personal views. A well-worded tweet reflecting on a trending news story is one thing, but if an employer finds a Twitter account filled with complaints about work and coworkers, or repeated tweets to other companies in attempts to get free stuff, it might make the employer second-guess whether you’re a fit with the company. It’s also a good idea to make sure you’re presenting a good impression of yourself, and while the occasional cat meme is harmless enough, keep the vulgar language or pictures to a minimum.

How to remove a tweet

  1. Sign in to Twitter.
  2. Click on your profile.
  3. Choose the tweet you wish to delete, and select the ellipsis (“…”) at the bottom of the tweet itself to view more options.
  4. Select “Delete Tweet,” and confirm that you wish to delete it.

How to Delete a Tweet from Twitter.

Personal branding

Personal branding on Twitter is easy because of the simplicity of the Twitter profile. Make sure you provide a professional profile picture that reflects you, your business, and your niche. For example, if you’re a hobby photographer, make sure your profile picture showcases your photography style. Your profile bio is limited to 160 characters, but you should remember to include the most relevant keywords associated with your personal brand or niche.

Take your time writing your bio, and make it interesting by being authentic and true to your lifestyle. You can also include hashtags in your bio that directly connect to aspects of your brand. Be sure to include your website address or link to another social media account. If an employer finds a well-presented Twitter profile highlighting your accomplishments and talents, the employer is more likely to gain a good first impression of your value as an employee.

Facebook

What to remove

Facebook can be especially problematic because so many people have used the social network for years, and it is possible to be tagged in posts and pictures that you may not have written or posted. Social etiquette has changed over the years, depending on what stage of life you were in when you began using social media. For many millennials who opened their first Facebook account nearly a decade ago, this makes a social media cleanup essential.

It may be a good idea to remove or hide any questionable pictures from your college or university days. (You know—the ones that feature beer bottles and strange outfits.) It’s also a good idea to scan your status updates, shares, and posts to remove anything too extreme; you want to make sure your rant about ignorant people or that post including a video of Kim Kardashian selfies isn’t the first thing a potential employer sees. On Facebook, much of this information can also be hidden instead of deleted.

How to remove or hide pictures and posts

Photo Albums

  1. Log in to your Facebook account, and go to your profile.
  2. Select the Photos tab.
  3. Select the Albums tab.
  4. You can make the photo album private from the Settings menu in the bottom right-hand corner of each album.
  5. You can delete an album by clicking on the album and choosing to delete it from the Settings tab in the top right-hand corner.
  6. Confirm that you want to delete the album.

Pictures

  1. Log in to your Facebook account, and go to your profile.
  2. Select the Photos tab.
  3. You can delete photos individually by going to the Photos tab (for all photos you have uploaded to an album or your timeline) or by searching for them in the Albums tab. To delete, hover over a photo, and select Delete This Photo from the Edit option found in the top right-hand corner.

4. Confirm that you want to delete the picture.

How to delete a photo from Facebook, part 2.

5. To hide the picture, choose the option Hide from Timeline.You can remove yourself from pictures in which others have tagged you by hovering over the photo and choosing the Remove Tag option from the Edit feature found in the top right-hand corner.

Status Updates and Posts

  1. Log in to your Facebook account, and go to your profile.
  2. Scroll down your timeline, and find the post or status update you wish to remove.
  3. Select the downward arrow in the top right-hand corner of your post, and select Delete.
  4. Confirm that you want to delete the post.
  5. To hide a status or post, select the Hide from Timeline option from the same menu.

How to delete a Facebook post.

Personal branding

Personal branding on Facebook is not something many people think about in relation to their personal accounts. But Facebook can work for you both personally and professionally. Make sure you present a professional profile picture and cover image. This doesn’t mean they have to be stuffy or formal, but high-quality, appropriate photos will significantly contribute to others’ impressions of you.

Fill in all of your professional information—potential employers might check this against your application. Follow groups and pages that relate to who you are and your interests; presenting the most authentic version of yourself online is a key part of personal branding. Be aware of what you post on Facebook, and perhaps substitute that extra cute cat mash-up video for a think piece on something about which you are passionate.

Instagram

What to remove

Like Facebook, you might want to consider a social media cleanup of your Instagram feed, considering that the two platforms are so closely intertwined (and that Instagram is now owned by Facebook). Remove any questionable photos that may not show you in the best light if an employer were to stumble across them, or you can set your account to private. Removing any off-color quotes or images is also an important aspect of social media etiquette.

How to remove

  1. Log in to Instagram on your phone or tablet—pictures cannot be The Instagram logo.deleted from the computer dashboard.
  2. Go to your profile.
  3. Select the photo you wish to delete.
  4. View more options by selecting the ellipsis (“. . .”).
  5. Select Delete from the Options menu.
  6. Confirm that you wish to delete the photo.

Personal branding

Instagram has become a significant platform for personal branding. To utilize the app to its best potential, upload a professional profile picture, and really consider what you post. You are more likely to gain followers if your images are edited in a similar manner so that the photos flow together nicely or have the same aesthetic. Try to showcase photos that you have taken yourself that reveal who you are and what your lifestyle is like in an authentic way.

Conclusion

The key to knowing what to post on social media, especially when embarking on a job search, is to consider each post from the perspective of someone who doesn’t know you. Ask yourself, “If this one post were the only thing somebody knew about me, how would I come across?”

Even though your friends and family may know that a certain status update is meant to be sarcastic or that you only use the word totes ironically (s-u-u-ure), remember that potential employers don’t know you well and are still in the process of forming their opinions about you. Make sure your social media accounts help them form accurate and positive opinions that reassure them of your professionalism and reliability.

 

How to Write a Cover LetterImage source: jarmoluk/Pixabay.com