As an HR professional, you wear many different hats—especially when you are operating within a small business.
Your daily tasks probably include things like managing schedules, resolving disputes, sorting through mountains of resumes, and running interference between management and employees, all while ensuring that your company is a great place to work.
As more Baby Boomers retire and the skills gap increases, finding the right employees and talent is becoming harder and more competitive. HR is no longer a backend operation; it is central to the overall strategy and success of the business.
With so many responsibilities and so little time, we thought we would streamline the process by compiling a list of tools that will make your life as an HR professional easier.
Email Organization Software
First things first: organizing that overflowing inbox. There are tons of great tools to help you get your inbox under control.
- Google Inbox: If your business uses Gmail as its primary email system, this tool is a must. It is an email organization system that can be integrated on both your phone and computer so that everything is easily accessible. Watch this video to learn more about what it can do for you.
- SimplyFile: If your business uses Outlook as its primary email software, then SimplyFile is the tool for you. It acts as your own personal email filing assistant. Its advanced algorithm learns your filing habits and can file emails automatically after a training period.
Employee Training Courses
Making sure employees are properly trained can be daunting. Standardize the process with some helpful courses that are applicable to professionals in every field.
- ProofreadingCamp: Whether your employees are communicating within the office or with suppliers and clients, they must be able to communicate clearly and accurately to avoid causing confusion or seeming unprofessional. The expert editors at Scribendi.com designed the course, so you know that what you are learning is correct and the best quality.
- Microsoft Office Training: Make sure everyone is working as efficiently as possible by utilizing the many features of Microsoft Office. This Ultimate Microsoft Office 2016 Training Bundle is a comprehensive guide to Excel, Word, PowerPoint, and Access, sold through Udemy. Udemy also offers in-depth courses for specific software in the Microsoft Office Suite.
Depending on the size of your organization or the typical hours your employees work, Excel spreadsheets might not be cutting it. Luckily for you, there is some great scheduling software available.
- Setmore: This scheduling tool is great for scheduling employees within a small business. With widgets that you can integrate onto your Facebook page and website, it can also be used for booking appointments.
- Sling: Scheduling shift work is a challenge for HR professionals. Sling allows you to craft schedules faster, notifying you of double bookings and time-off requests and allowing you to communicate with employees through the app.
Make payroll much simpler with a tool that tracks employee hours, benefits, time off, taxes, and more. Not only will a payroll software streamline your processes but it will also ensure your employees get paid on time.
- Wagepoint: This payroll software is great for small businesses that need to automate their payroll system. Employees get paid on time, every time.
Price: ($20 + $2/employee)/payroll
- Employee Based Systems (EBS) Payroll: This flexible and intuitive system makes payroll easier by helping you manage all the tasks associated with processing payroll.
Depending on the structure of your organization, communicating through email might not be cutting it. Whether you are managing independent contractors or remote employees, a more advanced system may need to be put in place. Here are some great options.
- Slack: Slack is a communication tool that can be used on your phone or computer. It allows you to organize people into groups, message other users, and send entire files. Slack integrates disparate platforms—from phone to text message to email—into one streamlined tool.
Price: Free (with paid premium plans)
- Skype: Although it’s not new, Skype is a tried-and-true video conferencing platform that is especially useful when working with remote employees (think performance reviews, meetings, conferences, etc.). It is also a great tool for conducting long-distance interviews, as many people already have accounts (and if not, they can sign up for free).
Brainstorming and Note Taking
Ever have a great idea that you somehow manage to forget 10 minutes later? These tools help you to preserve your brilliant ideas as you think of them.
- Mindly: Trying to organize an event or project? It can be hard to set priorities, goals, and plans. Luckily, the people at Mindly created an easy-to-use mind-mapping tool that enables you to visually organize your thoughts by color and task.
- Google Keep: Google Keep is an app that you can also download onto your computer. Jot down notes, ideas, and to-do lists quickly and efficiently. It has several systems of organization and connects with Ask Google for Android users, letting you take notes verbally.
- MindMeister: This mind-mapping software helps you create stunning visuals, assign tasks, and collaborate with other employees to create beautiful presentations.
Price: $15/month (business version)
Recruitment can be a long process, especially if your industry has a high turnover rate. Recruitment software can increase your chances of finding the perfect candidate.
- iCIMS Recruitment Software: This software has “Hire Expectations” for your company, allowing you to share job openings and find the best candidates more easily.
- Workable: Streamline the recruitment process with Workable. It utilizes job board advertising, social media, sourcing tools, and referrals to find job candidates. It also helps you to schedule interviews, rate interviewees, and share information with your team.
- Zoho Recruit: This tool is great for HR professionals who have to sift through a lot of applicants. It allows you to format resumes, send emails, make calls, manage groups, and post to multiple job boards. You can also customize the layout to your liking.
If your HR department is a one-person operation, as is the case in many small businesses, then it may be worth investing in an all-in-one automated HR solution.
- BambooHR: This Human Resources Information System (HRIS) streamlines HR tasks so you can focus on other aspects of your business. It ditches traditional spreadsheets, makes hiring easier, reduces the amount of paperwork you need to do, and has built-in scheduling software.
- SutiHR: This all-inclusive HRIS program manages recruitment, benefits, training, scheduling, payroll, and performance reviews.
- EffortlessHR: This HR management system includes an employee portal, a time clock, an applicant tracking system, file storage, and more.
Stay up to date with news, laws, and industry information with the help of these blogs.
- The HR Bartender: Need to find information quickly? The HR bartender’s resource list answers many hard questions HR professionals face every day.
- Workology: This blog offers HR advice based on your position in a company, from interns to executives.
- The HR Daily Advisor: Here, you can find HR news, technology, advice columns, and resources to answer pressing questions you might not have realized you had.
We hope these tools will help you navigate the day-to-day HR activities that are so vital to your organization. Which HR tools do you already use that you can’t live without? Let us know on Facebook or Twitter!
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